In today’s digital environment, the Qualified Electronic Signature (QES) is a key element for secure and efficient business operations. By introducing QES as a standard for electronically signing documents, private companies have the opportunity to exchange financial documents exclusively in digital form, significantly expediting business processes and enhancing security.
By using a qualified electronic signature, companies can create and exchange electronic invoices in a way that guarantees the authenticity, integrity, and legal validity of all exchanged documents. This approach not only improves business transparency but also contributes to cost reduction by avoiding printing, physical delivery, and archiving of paperwork. Electronically signed documents thus become legally binding and are treated as equivalent to paper documents.
The advantages of QES for business are numerous. Primarily, the electronic signature holds the same legal value as a handwritten signature. This ensures that all data in the document is secure and protected from alterations, while the identities of the sender and recipient are guaranteed. Additionally, the exchange of electronic documents enables faster communication between business entities, eliminating delays caused by postal delivery or waiting for physical signatures. Moreover, it significantly reduces the time required to process accounting documents. From a financial perspective, using digital documents instead of paper reduces business costs, such as printing, postage, and storage of physical documents. This approach also contributes to environmental responsibility by reducing the need for paper.
The method of using a certified electronic signature is straightforward and accessible. A company intending to use QES must first get a certified digital certificate for its personnel from a recognised authority, such as IDDEEA BiH or another authorised registration authority. Employees can then sign electronic documents with a digital signature. Documents signed in this manner are automatically legally recognised, and the verification procedure is fast and reliable.
As a result, corporate digitalisation becomes increasingly important, allowing businesses to guide their company processes towards the future – safer, more efficient, and environmentally responsible operations. We encourage all businesses to join the digital transition by deploying the certified electronic signature and taking full advantage of its benefits.